Blank list group registrations policy – 61st ERA Congress

IMPORTANT: all those who book and pay for a blank list group automatically accept and agree with all the rules mentioned below and ERA’s Terms and Conditions and Privacy Policy.

Overall information

The following set of rules only applies to those who wish to book at least 10 guests at the special Blank Group rate independently of the ERA membership category. Please check the fees and deadlines here.

The conditions to book a blank group are:

• booking at least 10 delegates
• making the booking and payment within March 15, 2024
• providing the definitive names and full details of each guest within April 4, 2024

Bookings

Must be made through the online platform by choosing the ‘Group registration’ option and following the instructions for ‘Blank group’.

• Those who book a blank list without finalizing the payment by the set deadline will be cancelled.
• The blank group membership fee is EUR 550.00 per person.

Payment options

Payments can be made by:

− Credit card: Visa, MasterCard and American Express

− Bank transfer: Payments by bank transfer (net amount, no charges for ERA) can be made to the following bank account:

Account holder: European Renal Association

Bank name: HSBC UK Bank PLC

Bank address: 69 Pall Mall, St James, London SW1Y 5EY, U.K.

Sort code: 401276

Account number: 91583937

Bank SWIFT BIC (BIC8): HBUKGB4B

IBAN: GB48HBUK40127691583937

Currency: EUR

A copy of the bank transfer receipt must be sent by email (era-registration@interplan.de), as soon as the online booking has been processed and no later than March 15, 2024

• The booking will not be confirmed until receipt of the payment.
• Since this Congress is an educational initiative for professionals, provided by a Charity, it is not subject to VAT and only receipts of payment, and declarations of receipt, not invoices can be issued.
• All payments must be made in EUR.
• The name of the company and order code number must be specified in the payment reference when making the bank transfer. This will ensure that your payment is correctly received and matched with your booking.
• Banking fees are the sole responsibility of the guest/company and should be paid in addition to the booking fees.

How to book a blank group within March 15, 2024, and how to submit your guest list within April 4, 2024

What details are required to book my guests?

You are asked to provide the following details of each guest:

• Title (Prof/Dr/Mr/Ms/Mrs)
• First name
• Last name
• Date of birth
• Email: we cannot accept the email addresses of the agencies and/or sponsors, and the email addresses cannot be the same for all guests. An email address can only be used to register one guest. Please use a personalized email address for each guest (not from the agency) to guarantee access to the virtual platform.
• Department, institution/hospital, street address, zip code, city, state and country
• Participant type: please select ‘Blank Group ERA Member’ or ‘Blank Group Non-Member’
• Area of interest
• Health Care Professionals – HCP (Yes/No)
• Phone Number (Mobile)

You can enter each guest manually directly in the system or fill in an Excel spreadsheet and upload it when completed. A template is available for download.

Important information: During the registration process please insert the correct billing address and include correct data from your delegates. As group contact you can create a group account but in the next step please insert your participants’ correct data.

For Delegates with an active ERA login account, please make sure to use the correct email address related to the membership status.

Confirmation letters

You can download the confirmation letters for your guests directly from your ‘My ERA’ profile. The confirmation letter is the only official document that certifies the booking.

Deadlines and name changes

It is possible to make name changes in your ‘My ERA’ account or by contacting era-registration@interplan.de before May 02, 2024. We cannot accept name changes and/or new names (even if the total amount of guests has not been reached) after May 02, 2024.

Cancellation policy

• Before May 02, 2024: cancellations are possible, but the amount that will be refunded in full cannot exceed 10% of the total booking. If the cancellation will exceed 10% of the total booking, the cancellations will be refunded 50%.

Example: 150 bookings with 17 cancellations will have 15 cancelled bookings (10% of the total amount of bookings) reimbursed in full and the remaining 2 cancellations will be reimbursed with 50% (as they exceed 10% of the total amount of bookings).

• After May 02, 2024: no refunds are possible.
• Claims regarding refunds can only be processed after the Congress, in order to ascertain that the cancelled guest tickets did not participate have not been used. Refunds will not be given if the guests have used the booking to attend in any way (onsite or virtually)